PRIVACY POLICY

Last updated: 23rd September 2018

 

Overview

animate photography is committed to protecting your information by handling it responsibly and safeguarding it using appropriate technical, administrative and physical security measures.

The privacy notice below explains what information we gather about you, what we use it for and who we share it with. It also sets out your rights and who you can contact for more information or queries.

 

Information about you that we process

We may process information about you that: (i) you provide to us, (ii) that we obtain from third parties or (iii) that is publicly available. This information may include your name, age, gender, date of birth and contact details. It may also include ‘sensitive’ or ‘special categories’ of personal data, such as dietary requirements or mobility information. 

 

How we use information about you

We collect and process information about you and/or your business to enable us to:

  • provide our services to you or our customers; 

  • to enable us to provide you with information that we think may be of interest to you; and

  • to meet our legal or regulatory obligations. 

When we send you information we think you might be interested in, you have the right to unsubscribe at any time by contacting us as set out here, or by following the unsubscribe instructions in our communications.

 

Sharing and transferring your information

We will not share information about you with third parties. 

We will not transfer information about you to countries outside the European Economic Area.

Your rights under data protection laws include the right to: 1) request copies of your data; 2) request correction of your data; 3) request erasure of your data; 4) object to us processing your data; and 5) ask us to restrict the processing. For more information about your privacy rights click here.

 

Contact points

If you have any questions or comments about privacy issues, or wish to exercise any of the rights set out above, please email Animate Photography at nicky@animatephotography.co.uk. For more information about who you can contact about privacy, please click here.

  1. Who this privacy statement applies to and what it covers

  2. What personal data we collect

  3. Personal data provided by or about third parties

  4. How we use your personal data

  5. The legal grounds we use for processing personal data

  6. Protecting your personal data

  7. How long we keep your personal data for

  8. Your rights

  9. Sending you marketing information

  10. Right to complain

  11. Changes to this privacy statement

 

In this statement:

“Data Protection Legislation” means (i) before 25 May 2018, the EU Data Protection Directive 95/46 and all national implementing laws (including the UK Data Protection Act 1998); and (ii) on or after 25 May 2018, the EU General Data Protection Regulation 2016/679; together with all other applicable legislation relating to privacy or data protection.

“Process” means any operation performed on information about you, including to collect, record, organise, structure, store, alter, use, transfer, destroy or otherwise make available.

1. Who this privacy statement applies to and what it covers 

This privacy statement applies to Animate Photography. 

We are committed to protecting your privacy and handling your information openly and transparently.

This privacy statement explains how we will collect, handle, store and protect information about you when:

  1. providing services to you or our customers;

  2. you use our Website; or

  3. performing any other activities that form part of the operation of our business.

 

When we refer to “our Website” or “this Website”, we mean the specific webpages of animatephotography.co.uk

In this privacy statement, your information is sometimes called “personal data”. We may also refer to “processing” your data, which includes handling, collecting, protecting and storing it.

2. What personal data we collect

We may collect, record and use your personal data in physical and electronic form, and will hold, use and otherwise process that data in line with the Data Protection Legislation and as set out in this statement.

When we provide services to you or our customers and perform due diligence checks in connection with our services (or discuss possible services we might provide), we will process personal data about you. We may also collect personal data from you when you use this Website.

 

1.We may process your data because:

  • you give it to us (for example, in a form on our Website);

  • other people give it to us (for example, your employer or adviser, or third-party service providers that we use to help operate our business); or

  • it is publicly available.

 

2.The personal data we process may include your:

  • name

  • contact information, such as address, email, and mobile phone number;

  • country of residence;

  • postings or messages on any blogs, forums, platforms, wikis or social media applications and services that we provide (including with third parties);

  • information in any complaints you make;

  • details of how you use our products and services;

  • details of how you like to interact with us, and other similar information relevant to our relationship.

 

3. Personal data provided by or about third parties

When our customer or another third party gives us personal data about you, we make sure they have complied with the relevant privacy laws and regulations. This may include, for example, that the customer or other third party has informed you of the processing, and has obtained any necessary permission for us to process that information as described in this privacy statement.

If any information you give us relates to a third party (such as a spouse, financial dependent, or joint account holder), by providing us with such personal data you confirm that, in line with the above provisions, you have obtained any necessary permission to use it or are otherwise permitted to give it to us.

 

4. How we use your personal data

We process information about you and/or your business to enable us to provide our services to you, and to meet our legal or regulatory obligations.

Some of your personal data may be used for other business purposes. Below are some examples.

Use of personal data to provide services to our customers

We will use your personal data to provide you or our customers or other third parties with services, and this includes using your personal data in correspondence relating to those services. That correspondence may be with:

  • you;

  • competent authorities.

We may also use your personal data to conduct due diligence checks relating to the services.

Use of personal data for other activities that form part of the operation of our business

We may also use your personal data in connection with:

  • legal or regulatory requirements;

  • requests and communications from competent authorities;

  • customer account opening and other administrative tasks;

  • financial accounting, invoicing and risk analysis;

  • relationship management, which may involve:

    • sending you thought leadership or details of our products and services;

    • contacting you for feedback on services;

    • sending you event invitations; and

    • other marketing or research purposes;

  • recruitment and business development, which may involve:

    • the use of testimonials from a customer’s employees as part of our recruitment and business development materials (with that employee’s permission); and

    • the use of third-party data sources to help us verify and improve the information we hold about key business relationships with individuals;

  • services we receive from our professional advisors, such as lawyers, accountants and consultants;

  • investigating or preventing security incidents; or

  • protecting our rights and those of our customers.

 

Use of personal data collected via our Website:

In addition to the above, we may also use your personal data collected via our Website:

  • to manage and improve our Website;

  • to draw your attention to information about our products and services that may be of interest to you; or

  • to manage and respond to any request you submit through our Website.

 

5. The legal grounds we use for processing personal data

We are required by law to set out in this privacy statement the legal grounds on which we rely in order to process your personal data. We rely on one or more of the following lawful grounds:

  • you have explicitly agreed to us processing your information for a specific reason;

  • the processing is necessary to perform the agreement we have with you or to take steps to enter into an agreement with you;

  • the processing is necessary for compliance with a legal obligation we have such as keeping records for tax purposes or providing information to a public body or law enforcement agency; or

  • the processing is necessary for the purposes of a legitimate interest pursued by us or a third party, which might be:

    • to provide our services to you or our customers and other third parties and ensure that our customer engagements are well-managed;

    • to prevent fraud;

    • to protect our business interests;

    • to ensure that complaints are investigated;

    • to evaluate, develop or improve our services or products; or

    • to keep you or our customers informed about relevant products and services and provide you with information, unless you have indicated at any time that you do not wish us to do so.

 

To the extent that we process any special categories of data relating to you for any of the purposes outlined above, we will do so because:

  • you have given us your explicit consent to process that data;

  • we are required by law to process that data in order to ensure we meet our ‘know your customer’ and ‘anti-money laundering’ obligations (or other legal obligations imposed on us);

  • the processing is necessary to carry out our obligations under employment, social security or social protection law;

  • the processing is necessary for the establishment, exercise or defence of legal claims; or

  • you have made the data manifestly public.

 

Please note that in certain circumstances it may be still lawful for us to continue processing your information even where you have withdrawn your consent, if one of the other legal bases described above is applicable.

6. Protecting your personal data

We use a range of measures to ensure we keep your personal data secure, accurate and up to date. These include:

  • education and training to relevant staff to ensure they are aware of our privacy obligations when handling personal data;

  • administrative and technical controls to restrict access to personal data to a ‘need to know’ basis;

  • technological security measures, including fire walls, encryption and anti-virus software; and

  • physical security measures.

The transmission of data over the internet (including by e-mail) is never completely secure. So although we use appropriate measures to try to protect personal data, we cannot guarantee the security of data transmitted to us or by us.

 

7. How long we keep your personal data for

We seek to ensure that we only keep your personal data for the longest of:

  • the period necessary for the relevant activity or services;

  • any retention period that is required by law; or

  • the period in which litigation or investigations might arise in respect of the services.

 

8. Your rights

You have various rights in relation to your personal data. In particular, you have a right to:

  • obtain confirmation that we are processing your personal data and request a copy of the personal data we hold about you;

  • be informed about the processing of your personal data (i.e. for what purposes, what types, to what recipients it is disclosed, storage periods, any third party sources from where it was obtained, confirmation of whether we undertake automated decision-making, including profiling, and the logic, significance and envisaged consequences);

  • ask that we update the personal data we hold about you, or correct such personal data that you think is incorrect or incomplete;

  • ask that we delete personal data that we hold about you, or restrict the way in which we use such personal data; withdraw consent to our processing of your personal data (to the extent such processing is based on previously obtained consent);

  • receive a copy of the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and to transmit such personal data to another party (to the extent the processing is based on consent or a contract);

  • ask us to stop or start sending you marketing messages at any time by using the contact details in section 10 below; and

  • object to our processing of your personal data.

 

If you would like to access or see a copy of your personal data, you must ask us in writing. We will endeavour to respond within a reasonable period, and in any event within one month in line with Data Protection Legislation. We will comply with our legal obligations as regards your rights as a data subject.

To help us ensure that your information is up to date, let us know if any of your personal details change using the contact details set out in section 10.

You may also use the contact details in section 10 if you wish to make a complaint relating to your privacy.

 

9. Sending you marketing information

We may use your information from time to time to inform you by letter, telephone, email and other electronic methods about products and services (including those of third parties) that may be of interest to you.

You may, at any time, ask us and not to send marketing information to you by following the unsubscribe instructions in communications from us, or contacting us in the way described in section 10 below.

 

10. Right to complain

If you wish to raise a complaint about how we are using your information, exercise any of the rights set out above, or if you have any questions or comments about privacy issues, you can contact us by:

 

You can also complain to the Information Commissioner’s Office, which regulates and supervises the use of personal data in the UK, on 0303 123 1113. If you are not based in the UK, you have a right to complain to the EU Data Protection Authority (“DPA”) in your jurisdiction.

 

11. Changes to this privacy statement

We may modify or amend this privacy statement from time to time.

When we make changes to this privacy statement, we will amend the revision date at the top of this page. The modified or amended privacy statement will apply from that date. We encourage you to review this statement periodically to remain informed about how we are protecting your information.